End-to-End Payroll Compliance for a Multi-State Indian Manufacturer

A Hyderabad-based export manufacturing company with 80+ employees spread across facilities in Telangana, Maharashtra, and Tamil Nadu was managing payroll internally using a fragmented mix of spreadsheets and a legacy payroll tool. The company was facing mounting compliance risk — inconsistent PF and ESI filings, missed TDS deadlines, and undocumented reimbursement processes. A mid-year statutory notice from the EPFO was the trigger for seeking a managed payroll partner.

Nexeratech conducted a two-week payroll audit covering all three state locations, identifying 11 compliance gaps across PF, ESI, and TDS filings. We rebuilt the payroll structure on a compliant framework, migrated all employee records into a centralised system, and took over the full monthly payroll cycle including net pay calculation, payslip generation, PF and ESI challan preparation, TDS deduction and filing, and statutory registers. We also helped the client respond to and resolve the outstanding EPFO notice. Monthly payroll is now processed and disbursed by the 28th of each month without exception.

Eight months of zero payroll errors. The EPFO notice was resolved with no penalty. All three state locations are now on a single compliant payroll framework. The HR team, previously spending 15+ days per month on payroll, now spends fewer than 2 days reviewing and approving Nexeratech's output.